Thursday, October 18, 2018

Management Assistant

Oct 11, 2018, 10:54:28

Department of Education and Knowledge (ADEK) – Abu Dhabi

Job Summary
To perform a full range of executive secretarial and related duties using considerable independent judgment in making decisions. To perform responsible and confidential administrative support duties for the Division Director.

Functional Role

Draft letters reports and correspondence and perform other administrative tasks to ensure the smooth and efficient running of the Division from an administrative perspective;
Schedule appointments for and on behalf of the Division Director, arrange business meetings and coordinate the administration for arranging bookings and travel tickets, and record minutes of internal meetings conducted by the Division Director;
Provide information to callers, take dictation, compose and type correspondences, direct calls to appropriate officials and place outgoing calls on behalf of the Division Director;
Perform a variety of administrative or executive support tasks that are highly confidential and sensitive;
Coordinate office management activities for the Division Director;
Research, compile, assimilate, and prepare confidential and sensitive documents;
Read and screen incoming correspondence and reports, make preliminary assessment of the importance of materials and organize documents, handle some matters personally and forward appropriate materials to the Division Director and staff;
Receive and screen incoming calls and visitors, determine which are priority matters, and alert the Division Director accordingly. Make referrals to appropriate staff or provide requested information;
Act as liaison between the Division Director, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments;
Produce a variety of documents, charts, and graphs in final form;
Update Division Director on status of issues before scheduled meetings;
Prepare agenda and collect materials for meetings, speeches, and conferences; take minutes and keep records of proceedings;
Plan and coordinate arrangements for professional conferences;
Compile and maintain records, statistical information, and reports;
Establish and maintain various filing and records management systems;
Support Section Managers in various miscellaneous tasks as requested by Division Director;
Perform other tasks related to the administration function as they arise and as delegated by the Division Director.
Required Skills
1 ñ Administration Skills
2 ñ Information Communication Technology Skills
3 ñ English and Arabic Language Skills
4 ñ Communication and Relationship Building Skills
5 ñ Diploma in Business or IT
6 ñ High School Certificate with 4 years of experience in admin job
About Company
The Department of Education and Knowledge (ADEK) was established in accordance with law No. 24 of 2005, issued by His Highness Sheikh Khalifa Bin Zayed Al-Nahyan, the UAE President, the Supreme Commander of the Armed Forces and the Ruler of Abu Dhabi.

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